Terms of Reference

1. Committee Name

Lottery Committee

2. Purpose

   1. To oversee all aspects of the lottery operations for Durham Alliance Outreach (DAO).

   2. To ensure the financial integrity and sustainability of lottery activities.

   3. To establish and maintain partnerships that enhance the effectiveness of the lottery program.

   4. To ensure compliance with all regulatory requirements.

3. Composition

   1. Chair: Ed Foley (appointed by the Board and Committee Chair)

   2. Vice-Chair: To be appointed

   3. Treasurer: To be appointed

   4. Secretary: To be appointed

   5. Members: Minimum of 3 additional members appointed by the Board or the Chair

4. Duties and Responsibilities

   1. Chair

      1. Lead the committee in fulfilling its purpose.

      2. Schedule and chair committee meetings.

      3. Liaise with the DAO Board and provide monthly reports.

      4. Oversee budgeting and spending related to lottery activities.

      5. Establish and maintain partnerships.

   2. Vice-Chair

      1. Support the Chair in their duties.

      2. Act as Chair in the absence of the Chair.

   3. Treasurer

      1. Manage the financial aspects of the lottery operations.

      2. Prepare financial reports for the committee and Board.

   4. Secretary

      1. Prepare and distribute meeting agendas and minutes.

      2. Maintain records of all committee activities.

   5. Members

      1. Participate in meetings and activities.

      2. Assist with planning and implementing lottery events and activities.

      3. Provide input on budgeting and spending decisions.

5. Meetings

   1. Frequency: Monthly or as needed.

   2. Quorum: Minimum of 50% of members including the Chair or Vice-Chair.

   3. Decision-Making: Majority vote of members present.

6. Reporting

   1. The Committee Chair will prepare a monthly report for the Board, detailing activities, financial status, and any significant issues or developments.

   2. Reports should be submitted one week before the Board meeting to the Secretary for inclusion in the agenda.

7. Budgeting and Spending

   1. The committee will develop and manage the budget for lottery activities.

   2. All expenditures must be approved by the committee and align with DAO’s financial policies.

   3. Regular financial reviews will be conducted to ensure accountability.

8. Compliance

   1. Ensure all lottery activities comply with relevant regulations and licensing requirements.

   2. Maintain up-to-date knowledge of regulatory changes and implement necessary adjustments.

9. Review

   1. The terms of reference will be reviewed annually to ensure they remain relevant and effective.

   2. Any changes to the terms of reference must be approved by the DAO Board.